Job offer: Executive Assistant and Office Manager

• Provide high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Attend all executive meetings, take comprehensive minutes, and distribute them to relevant parties.
• Prepare reports, presentations, and other documents as required by the executive team.
• Handle confidential information with discretion and professionalism.
• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive working environment.
• Manage office supplies, equipment, and maintenance, coordinating with vendors as necessary.
• Serve as the main point of contact for office-related inquiries and ensure all administrative duties are handled smoothly.
• Coordinate with various departments to ensure seamless communication and workflow within the office.
• Coordinate travel arrangements for executives and key personnel, including flights, accommodation, transportation, and itineraries.
• Assist with travel documentation, including visas and other travel-related needs.
• Act as the liaison between executives and internal/external stakeholders, ensuring effective communication.
• Manage emails, calls, and correspondence on behalf of the executives.
• Organize company events, conferences, and meetings, handling logistics and ensuring successful execution.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Fluent in English; a third language is a plus.
• Excellent communication, interpersonal, and organizational skills.
• Ability to take accurate minutes of meetings and follow up on action items.
• Well-presented and professional, with strong attention to detail.
• Ability to travel frequently as required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software tools.
• Ability to handle multiple tasks, prioritize, and work under pressure.
• Experience managing office operations and working in a fast-paced environment.

• Time Management

• Location Amman - Jordan
• Industry FMCG
• Job Type Full-Time
• Experience 5
• Nationality Unspecified